Sent to Managers on 09/15/09

Subject: Payroll Preparedness for H1N1

To: Tufts Managers

Plans for a university response to a potential H1N1 outbreak on campus are well underway. Even if a large number of staff and faculty are absent, the university will continue to produce weekly and semimonthly payrolls. But we need your help.

The weekly payroll depends on each department’s entry of hours worked into the Time Entry system for non-exempt, weekly-paid employees. Each department has a time administrator who enters these hours. In addition, each department should have a second employee who serves as a back-up to the main time administrator.

In preparation for a potential large scale absence, we ask that all managers be aware of their work group’s primary and back-up time administrators. If you have not identified and trained a back-up for this process, please do so now so that access can be granted in advance of an emergency.

Click here to download the access form.

Click here to download the Time Entry documentation..

While we hope that Tufts gets through this flu season with only minor disruption, we appreciate your help in supporting a smooth payroll process. Please feel free to contact me if you have any questions.

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	v HR Memos to Tufts Community > Sent to Managers on 09/15/09 > Sent to Faculty and Staff 11/12/09	Home » H1N1 Flu » HR Memos to Tufts Community » Sent to Managers on 09/15/09 Sent to Managers on 09/15/09 Subject: Payroll Preparedness for H1N1 To: Tufts Managers Plans for a university response to a potential H1N1 outbreak on campus are well underway. Even if a large number of staff and faculty are absent, the university will continue to produce weekly and semimonthly payrolls. But we need your help. The weekly payroll depends on each department’s entry of hours worked into the Time Entry system for non-exempt, weekly-paid employees. Each department has a time administrator who enters these hours. In addition, each department should have a second employee who serves as a back-up to the main time administrator. In preparation for a potential large scale absence, we ask that all managers be aware of their work group’s primary and back-up time administrators. If you have not identified and trained a back-up for this process, please do so now so that access can be granted in advance of an emergency. Click here to download the access form. Click here to download the Time Entry documentation.. While we hope that Tufts gets through this flu season with only minor disruption, we appreciate your help in supporting a smooth payroll process. Please feel free to contact me if you have any questions.	H1N1 Virus (Swine Flu) Find out about Tufts' prevention efforts and what you can do. Tufts H1N1 Website: Learn. Inform. Plan Centers for Disease Control and Prevention Website
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Sent to Managers on 09/15/09

H1N1 Virus (Swine Flu)