Processing Employee Changes

Personnel Action Form (PAF) Processing
Changes occur throughout an employee’s career with the University. There are a variety of Personnel Action Forms available to update faculty and staff employee records and process activity related to initial employment; a change during employment including promotion, transfer, hours change, leave of absence, etc.; and separation from the University. See the ePAF information below for processing student employee activity.

PAF Process –Staff and Faculty
The Personnel Action Forms (PAFs) for all staff and faculty follow a similar approval process. These PAFs are usually completed by the department and require approval of the school or division budget officer in addition to department/supervisor approval. The HR Service Center processes the information for all employee hires, changes, or separations into the PeopleSoft HR system. The HR Service Center is your resource if you have questions about this information.

HR Service Center Guarantee
If correctly completed paperwork is received by the HR Service Center seven days prior to a payday, the employee information will be processed for the upcoming pay cycle.

Student Employees
Information about posting student jobs, student pay rates, and other student employment policies can be obtained from the Student Employment Office.

ePAF –Students/Temporary Employees

Once a student/temporary employee has been selected, the ePAF is used to complete the hiring process and for all future student employment activity. The student/temporary ePAF is an easy to use PeopleSoft application. It gives departments control over their student/temporary employee workforce.

Access to the ePAF requires a completed application form for a PeopleSoft account and password. The Time Entry and ePAF user manual provides system documentation. In addition, the HR Service Center provides periodic training for ePAF users. Once an account is created, the user can process student/temporary hires, terminations, and everything in between.

Entering information into the ePAF system is easy. If a student is already in PeopleSoft HRS or the Student Information System, basic information is populated in the ePAF application. For non-Tufts students and temporary employees only a few more fields are are required. Department users add information about the job and most transactions are processed over night. First-time hires are held until supporting paper documents (W-4, Direct Deposit, and I-9) are received; the HR Service Center will then finalize the transaction. Users can view the status of activity to know when information has been “posted” to HRS.